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Online Registration processes

College of Engineering online processing of documents

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COE Online Processing of Documents (Frequently Accessed Quick Links)
   Request for Certification (TCG, Good Moral Certification, University/College Scholar, e.t.c.)
   Advance Credit without Validation (> 66 units) 
   Application to the College by VAAS
   College Clearance
   Return from LOA

   Permit for Overload
   Excuse Slip

   Substitution
   Validation
   Permit to Overload
   Waiver of Prerequisites
   Late Registration/Payment/Change Mat
   Late Filing of Dropping
   Late Filing of Leave of Absence
   Permit to Cross-Register
   Withdraw of Enlistment Beyond the Deadline
   Return From LOA (RFLOA)

   College Clearance

 

If the link you're looking for is not here, or you desire more information, use the full PDF available here.
 

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SECOND Semester Readmission

Who should apply?

  1. Students with academic delinquencies who did not apply for readmission and were not readmitted since 2nd semester, AY 2019-2020

  2. Students on AWOL or MRR 

  3. Non-major students who need to appeal for extension of non-major status

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Send your application here:

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Deadline: January 31, 2022, 12:00 NN
For inquiries, email engg.ocs@coe.upd.edu.ph

 

You may also see more information on this post: https://www.facebook.com/groups/upengg/posts/5130406773670433

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Leave of Absence application

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You may access the Leave of Absence Application Procedure on page 15 of the COE Online Processing of Documents.

  1. Apply Leave of Absence (LOA) online using your crs account.

  2. Email your department for adviser’s endorsement.

  3. Answer this form.

  4. Student will receive a confirmation email of the request.

  5. Admin will verify/check if you’re eligible to file for LOA.

  6. Once approved, Admin downloads the LOA form from CRS and affixes the appropriate signatures;

  7. The admin then sends the signed LOA form to the student with the payment details and OUR payment slip.

  8. Student and the parent/guardian (if necessary) sign the LOA form.

  9. Student pays over-the-counter (OTC) at any open Landbank branch or avail of fund transfer feature of his/her bank to Landbank (Note: If paying via fund transfer, please use InstaPay as PESONet is not Real-time) ;

  10. Student emails the signed LOA form, photo/scanned copy of the proof of payment, and the filled out Payment Slip to admission.our@upd.edu.ph  with the subject: Bankpayment_LOA_name for LOA application or Bankpayment_LateLOA_name

 

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For Late Application of LOA,

  1. Make an appeal letter for late filing of LOA addressed to Dr. Maria Vanessa Lusung-Oyzon, University Registrar, UP Diliman.

  2. Answer this form and upload the soft copy of the appeal letter

  3. Student will receive a confirmation email of the request.

  4. The Admin will send you back your letter of appeal duly endorsed by the College Secretary.

  5. Send your appeal to admission.our@upd.edu.ph for the university registrar’s approval.

  6. OUR will notify you on the status of your appeal.

  7. Once approved,  apply Leave of Absence (LOA) online using your CRS account.

  8. Email your department for adviser’s endorsement.

  9. On the same email thread of your confirmation email from enggadmin, email enggadmin regarding your application for LOA.

  10. Admin will verify/check if you’re eligible to file for LOA.

  11. Admin downloads the LOA form from CRS and affixes the appropriate signatures;

  12. The admin then sends the signed LOA form to the student with the payment details and payment slip.

  13. Student and the parent/guardian (if necessary) sign the LOA form.

  14. Student pays over-the-counter (OTC) at any open Landbank branch or avail of fund transfer feature of his/her bank to Landbank (Note: If paying via fund transfer, please use InstaPay as PESONet is not Real-time)

  15. Student emails the signed LOA form, photo/scanned copy of the proof of payment, and the filled out Payment Slip to admission.our@upd.edu.ph with the subject: Bankpayment_LateLOA_name

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Leave of Absence (LOA) Extension Application

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change of matriculation process

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  1. Write a letter for late registration/payment/late change of Mat addressed to Dr. Maria Vanessa Lusung-Oyzon, University Registrar, UP Diliman.

  2. Prepare the following documents:

    1. Proof of enlistment (for late registration/changemat)

    2. Copy of Form 5 (for late payment) and upload the documents.

  3. Answer this form

  4. Student will receive an automatic confirmation email of the request.

  5. The Admin will send you back your appeal letter duly endorsed by the College Secretary and other proof of enlistment/enrollment.

  6. Student emails the OUR (our.diliman@up.edu.ph) about his/her request for late registration/CoM and requests for approval preferably using his/her UP mail account to lessen the verification process;

  7. Once approved, the OUR sends a soft copy of the fillable Payment Slip to the student

  8. Student pays over-the-counter (OTC) at any open Landbank branch or avail of fund transfer feature of his/her bank to Landbank (Note: If paying via fund transfer, please use InstaPay as PESONet is not Real-time);

  9. Student emails the scanned/photo of the proof of payment and the filled out Payment Slip to admission.our@upd.edu.ph  with the subject: Bankpayment_transaction_type_name

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transcript of records


Access the Transcript of Records (OUR) page for instructions on how to apply through mail or over-the-counter.

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1. Fill out the application form​.
2. Email all other mailing instructions not included in the form and send the application and a scanned copy of valid ID/passport as attachments.

Email Address: transcript@upd.edu.ph

 

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Modes of Payment:

Local
Deposit to LandBank of the Philippines(LBP)
Branch : UP Diliman Campus
Address : Diliman, Quezon City 1101, Philippines
Account Name : UPD TRUST FUND
Account Type : Savings (Peso Account)
Account No : 3072-1007-18

 

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Online Payment


Merchants | Landbank of the Philippines
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1. Input UNIVERSITY OF THE PHILIPPINES DILIMAN in the Select Merchant field.
2. Select transaction type.
3. Select payment option.
4. Input relevant details.
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*Note that the site may take some time loading the drop down menu for steps 2 and 3.

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COE Account Code: 1570-884-952-005-439
UPD revolving fund code: 3072-1006-96

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Send a scanned copy of the deposit slip.

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APPLICATION OF UNIVERSITY CLEARANCE


Access the PDF of Application of University Clearance here.

  1. Student applies for a University Clearance in his/her CRS account (crs.upd.edu.ph);

  2. Student emails the rcs_our.updiliman@up.edu.ph to request for a Payment Slip with the subject: Clearance -Request for Payment Slip_studentno (Note: Kindly indicate in the email if the student is a graduate of a certificate program to properly assess the student);*Note: Student who were eligible of RA 10931 or Free Tuition during their last enrollment (effective 2nd Semester 2019-2020) will no longer pay the P330 graduation and clearance fees.

  3. Registration and Clearance Section (OUR-RCS) sends a soft copy of the fillable Paymeny Slip to the student;

  4. Student pays via fund transfer feature of his/her bank to Landbank or pays over-thecounter (OTC) at any open Landbank branch (Note: If paying via fund transfer, please use PESONet);

  5. Student waits for the confirmation email that the fund has been transferred (proof of payment);

  6. Student sends back the scanned/photo of the proof of payment and the filled out Payment Slip to rcs_our.updiliman@up.edu.ph;

  7. If everything is in order, OUR-RCS sets the student’s application as “paid”;

  8. Student monitors the status of his/her clearance application in his/her CRS account;

  9. Once cleared, OUR-RCS forwards the student’s clearance to the Transcript Section (if applying for a TOR, COG, EMI, etc.). Please note that the student needs a separate application to process this. (Click here to know more)

 


Online Payment of Absence Without Leave(AWOL) Fee

Online Forms
LOA Application
Change Mat Process
TOR Application
University Clearance
1st Sem Readmisson
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